E-mail Accounts and Etiquette
TISD utilizes Microsoft
Outlook Exchange for e-mail and Outlook Web Access
(OWA). To use your e-mail account, log in to your district
computer and look for the Outlook icon located on the desktop of your
computer. Microsoft Outlook offers staff members the ability to both
send and receive e-mail messages. It also provides a calendar and contacts
list so that you can manage your appointments and address book. Your
account may also be accessed from the Internet outside the district
through OWA by clicking the e-mail link on the
TISD web site. e-mail is used as an important tool for
communication within TISD so be sure learn how to use it from within
the district and through OWA
from the web. You should remember to check your e-mail
on a regular basis.
Workshops are provided free of
charge through the Department of Instructional Technology. Please check
the TISD Online Professional Development catalog for course dates and
times if you are interested in advancing your skills in this area.
Etiquette or netiquette
should always be observed so please keep the following e-mail tips in
mind.
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Watch out for suspicious
e-mail and/or attachments. Beware of e-mail viruses!
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Never leave the Subject
field blank as this is a common clue that a virus could be attached.
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When sending attachments
refer to them in the body of the e-mail.
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Do not forward virus
warnings. Delete these e-mails. Contact the Technology Help Desk for
assistance and accurate information about known threats.
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Use District e-mail only
for professional purposes.
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Students take priority
over e-mail. Accounts should not be accessed during instructional times.
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Remember that e-mail
is not private and can be reviewed by supervisory personnel.
- Do not send or forward unnecessary messages
or jokes to large groups of individuals.
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E-mail messages are often
forwarded. Do not include information that you do not want shared.
- Remember privacy laws, be cautious about
sending individual student information.
- Confirm to whom you are communicating
with before replying to requests for information.
- Avoid using colored texts with patterned
backgrounds as they may be difficult to read.
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Do not type in all caps
as may be demonstrate anger and is considered as shouting.
- Remember that e-mail messages are considered
to be copyrighted by the original authors.
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Avoid using Return
Receipt Request (RR) for every e-mail sent. This is considered intrusive.
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Without facial expressions
e-mails can be easily misinterpreted. Be cautious about wording.
- Most messages should be written in a
professional rather than casual manner.
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Remember that no one
person's time is more important than another's. Reading
unnecessary e-mail takes time away from other important responsibilities.
